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EXHIBITOR/VENDOR TERMS AND CONDITIONS
1. Exhibitor Space: Festival Management reserves the right to assign and designate each exhibitor’s space.
2. Exhibitor Move In/Move Out: Move-in times are listed as: 8:00 AM – 10:00 AM ONLY. Move‐ out times are listed as 5:00 – 6:00 PM. Upon arrival, Exhibitors must check in at the Registration desk. Exhibitors must be completely assembled and ready by 10:00 AM. Exhibitor shall not begin disassembling its exhibit(s) before 5:00 PM NO EXCEPTIONS.
3. Payment for Space: All exhibits must be paid in full at the time of exhibit reservation. Payment in the form of cash, cashier's checks, money order or credit card via online registration only. Subsequent charge-backs will be assessed with the original amount of the fee as well as a $35 return payment fee and $100 inconvenience fee. However, if payment cannot be collected from the Exhibitor and Festival Management were to enter legal proceedings, Exhibitor agrees to be responsible for both the principal amount owed and any attorney fees incurred by Festival Management.
4. Operation of Exhibit Space: Exhibitor agrees that Festival Management may remove any exhibits that it deems as disruptive or inappropriate in nature. Exhibitor displays and advertising materials must not protrude into the aisles and interfere with the movement or flow of Festival visitors.
5. Sub-leasing: No Exhibitor shall exhibit or permit to be exhibited in their specified allocated space, any merchandise other than that noted in the Exhibitor Agreement.
6. Identification: All Exhibitors are required to wear their Exhibitor badge during the Festival.
7. Exhibitor Behavior: Exhibitors are expected to behave in a professional and ethical manner at all times. No inappropriate language or body contact will be permitted. Festival Management reserves the right to ask Exhibitors to leave the premises due to any unprofessional, unethical, or unacceptable behavior that exemplifies gross disrespect for another person and/or their property. If Exhibitor is asked to leave, all fees and payments are forfeited and they may be prohibited from participating in other events.
8. Security: Festival Management requests that exhibitors refrain from leaving personal property unattended. The Exhibitor booth must be staffed at all times. Festival Management is not responsible for any losses the Exhibitor may incur during event, before the event or during the move-in/move-out process.
9. Liabilities and Security Waiver: Exhibitor agrees to follow all fire and safety rules of the Festival and venue. Exhibitor agrees that Unity Unlimited, Inc. and affiliates will be held harmless from and against any loss, damage, expense or penalty arising from any action based on complete fault or negligence. If Unity Unlimited, Inc. is held liable for an occurrence from the Exhibitor’s action(s) or failure to act, Exhibitor will defend Unity Unlimited, Inc. and affiliates for damages and cost resulting from incident, including any attorney fees and damages. In the event that the Festival is cancelled due to causes not within our control, Exhibitor releases Unity Unlimited, Inc. and affiliates from all claims, damages, or loss.
1. Exhibitor Space: Festival Management reserves the right to assign and designate each exhibitor’s space.
2. Exhibitor Move In/Move Out: Move-in times are listed as: 8:00 AM – 10:00 AM ONLY. Move‐ out times are listed as 5:00 – 6:00 PM. Upon arrival, Exhibitors must check in at the Registration desk. Exhibitors must be completely assembled and ready by 10:00 AM. Exhibitor shall not begin disassembling its exhibit(s) before 5:00 PM NO EXCEPTIONS.
3. Payment for Space: All exhibits must be paid in full at the time of exhibit reservation. Payment in the form of cash, cashier's checks, money order or credit card via online registration only. Subsequent charge-backs will be assessed with the original amount of the fee as well as a $35 return payment fee and $100 inconvenience fee. However, if payment cannot be collected from the Exhibitor and Festival Management were to enter legal proceedings, Exhibitor agrees to be responsible for both the principal amount owed and any attorney fees incurred by Festival Management.
4. Operation of Exhibit Space: Exhibitor agrees that Festival Management may remove any exhibits that it deems as disruptive or inappropriate in nature. Exhibitor displays and advertising materials must not protrude into the aisles and interfere with the movement or flow of Festival visitors.
5. Sub-leasing: No Exhibitor shall exhibit or permit to be exhibited in their specified allocated space, any merchandise other than that noted in the Exhibitor Agreement.
6. Identification: All Exhibitors are required to wear their Exhibitor badge during the Festival.
7. Exhibitor Behavior: Exhibitors are expected to behave in a professional and ethical manner at all times. No inappropriate language or body contact will be permitted. Festival Management reserves the right to ask Exhibitors to leave the premises due to any unprofessional, unethical, or unacceptable behavior that exemplifies gross disrespect for another person and/or their property. If Exhibitor is asked to leave, all fees and payments are forfeited and they may be prohibited from participating in other events.
8. Security: Festival Management requests that exhibitors refrain from leaving personal property unattended. The Exhibitor booth must be staffed at all times. Festival Management is not responsible for any losses the Exhibitor may incur during event, before the event or during the move-in/move-out process.
9. Liabilities and Security Waiver: Exhibitor agrees to follow all fire and safety rules of the Festival and venue. Exhibitor agrees that Unity Unlimited, Inc. and affiliates will be held harmless from and against any loss, damage, expense or penalty arising from any action based on complete fault or negligence. If Unity Unlimited, Inc. is held liable for an occurrence from the Exhibitor’s action(s) or failure to act, Exhibitor will defend Unity Unlimited, Inc. and affiliates for damages and cost resulting from incident, including any attorney fees and damages. In the event that the Festival is cancelled due to causes not within our control, Exhibitor releases Unity Unlimited, Inc. and affiliates from all claims, damages, or loss.